Accurate documentation of student progress and attendance is important for both educational planning and the credibility of student cumulative records. All student records are maintained on an online records system. Hard copies of student records are also kept at the school office. Families are required to sign up at: www.homeschoolreporting.com. The fee for this service is included in your HCA tuition, so no additional charge is required. All instructions to set up your school year, to add students, to add grades and textbooks (Course of Study), and to submit Course Descriptions and Course Standards are included in the user guide available on the site.
Attendance Records: Attendance is recorded on the online records site. A final attendance record is due at the end of the 4th Quarter.
Grades: Grade your child according to how they have performed on assignments and tests; and/or how they have completed tasks in relation to what you are teaching. For more information on how to evaluate your student, please see "Grading Policies and Procedures". All grades are due the last day of each quarter. Please see our calendar for specific dates. HCA offers a 15 day grace period to submit grades.
Course of Study: A Course of Study for each student is recorded on the online site. A Course of Study includes the subject the student is studying along with the textbook(s) they will be using. This is due at the beginning of the school year. Please see our calendar for specific dates.
Course Description and Course Standard (For grades 9-12 only): A Course Description and Course Standard must be on file for every course receiving high school credit. These are due at the beginning of the school year. Please see our calendar for specific dates.
The Course Description defines the content and grade level of the course and it verifies the credits given. Usually you can find this information in the description of your book or text on the publisher's website. HCA maintains Course Descriptions for all ABeka, BJU, Alpha Omega, Sonlight, and Apologia courses. Although you do not need to submit Course Descriptions for any courses with these specific publishers, a Course Standard is still needed.
The Course Standard defines the grading criteria of the course taught. For example, "The student will receive a grade based on 50% tests, 30% homework, 20% projects". Another example, "To receive an A in this course the student must accomplish....., to receive a B in the course the student must accomplish..., etc"
In order for your student's GPA to be calculated accurately, you must check "Honors" if the course is honors level or "College Placement" if the class is being taken at a community college.
Work Samples (For grades 9-12 only): One work sample must be submitted from each academic area that the student has studied during the school year. A project (or photo of a project), written assignment, lab report, or exam may be used as a sample. Samples may be dropped off at the office, sent via mail, email, or screen shots. These samples will be recorded onto the student's online records and returned . Work Samples are due at the end of the 4th Quarter. *Exceptions - no samples are necessary for classes taken at a community college, for P.E., or for community service. A late fee of $15 will be incurred if work samples are not received by the deadline.
If you have any questions or experience any difficulty understanding the required student records, please contact the school for assistance.