Accurate documentation of student progress and attendance is important for both educational planning and the credibility of student cumulative records. All student records were maintained on an online records system. Hard copies of student records were also kept at the school office. Families were required to use www.homeschoolreporting.com.
Attendance was recorded on the online records site.
All teachers graded their students according to how they performed on assignments and tests; and/or how they completed tasks in relation to what was being taught.
Course of Study
Each year, a Course of Study for each student was recorded on the online site. A Course of Study included the subject the student was studying along with the textbook(s) they would be using.
Course Description and Course Standard (For grades 9-12 only)
A Course Description and Course Standard had to be on file for every course receiving high school credit.
The Course Description defines the content and grade level of the course and it verifies the credits given. Usually you can find this information in the description of your book or text on the publisher's website. HCA maintains Course Descriptions for all ABeka, BJU, Alpha Omega, Sonlight, and Apologia courses. Although you do not need to submit Course Descriptions for any courses with these specific publishers, a Course Standard is still needed.
The Course Standard defines the grading criteria of the course taught. For example, "The student will receive a grade based on 50% tests, 30% homework, 20% projects". Another example, "To receive an A in this course the student must accomplish....., to receive a B in the course the student must accomplish..., etc"
Work Samples (For grades 9-12 only)
One work sample required from each academic area that the student had studied during the school year. A project (or photo of a project), written assignment, lab report, or exam could be used as a sample. These samples were recorded onto the student's online records and returned. *Exceptions - no samples are necessary for classes taken at a community college, for P.E., or for community service.